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11/29/2007 10:57:14 PM
Confidential for discussion purposes only
AS-IS Capital Processes

 NCAL - Procurement Non-Project related Capital Equipment
End-users submit paper purchase requests
 FDA Verifiers review and approve requests
Property Accounting validates budget, assigns a budget code and sends request to AP
AP enters request number, description, and dollar amount in KCBS
Approved request is forwarded to Start up Buyer
Buyer enters request into 20/20 and generates RFQ(s) and faxes to vendor(s)
Notes:
•For check with order, Buyer submits check request form with PO to AP.  AP back enters payment into KCBS
•If Capital item is over $5000, PO is issued as an Asset Management PO and identified with a “L” in the prefix of the PO
•Property Accounting provides asset tags to warehouse personnel
•20/20 maintains Inventory of equipment received
•In three-way match, company billing name must match as well
•Purchase request is returned to end-user if new quote amount exceeds committed dollars by more than 10%.
Line item receipt is done in 20/20 by warehouse personnel
Vendor delivers product
Buyer confirms delivery at facility and e-mails warehouse manager
Warehouse manager receives item into 20/20
Capital Items are tagged in the warehouse
Capital Items are tagged at the facility
AP enters and pays invoices for “L” POs in 20/20 and KCBS; Invoices for “C” POs are entered and paid for in DDA and KCBS
Is item delivered
 to Start-up Svcs
Warehouse?
Yes
No
KCBS
20/20
Vendor(s) return quote(s) via fax; Buyer enters accepted quote data into 20/20
20/20 generates PO and Buyer faxes/mails to vendor, sends goldenrod copy to AP
AP updates requisition in KCBS with PO information
RFQ to
 Vendor
Requisition and Quote
Purchase Order
Receipt and Invoice
20/20 generates Receiver Listing report
Warehouse personnel assigns warehouse location code
DDA
KFAM
“C” POs
“L” POs
“C” POs